File Box Storage
Since 2001, File-Safe has been providing secure, confidential document and data storage solutions to Cayman's financial, legal and hospitality industries.
In today's increasingly regulated business world, reliable and secure document storage is critical to compliance and business operations. Even as the business world moves towards increasingly more electronic data processing, physical documents remain a key part of many organisations' daily operations.
As physical office space costs increase, managed offsite storage provide the answer. File-Safe provides storage solutions for both archived files as well as active documents. All boxes are managed with a client-accessible barcode system allowing clients to review inventory, make service requests and audit historical handling.
File-Safe provides Cayman's leading secure, compliant storage solutions.
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24/7 CCTV Recorded Exterior & Interior Surveillance
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Fully Monitored Exterior & Interior Security System
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Monitored Fire Detection System
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Restricted & recorded facility access
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8 foot tall perimeter security wall & steel anti-climb automated gates
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Multiple backup power generators
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Facility exceeds current hurricane building code requirements for the Cayman Islands
SECURITY
COMPLIANCE
Established Compliance Policies for:
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Administrative Management
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Business Continuity
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Corporate Responsibility
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Data Protection
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Disaster Recovery
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Employment
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Fraud Prevention
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Human Resources
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Operations
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Site Management
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Site Security
File Box Barcode Tracking &
Records Management:
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Unique file box barcodes for anonymous tracking, storage & handling
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Restricted file box and database access managed by Clients
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Online client portal for pickup, delivery & destruction orders
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Retention Management
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Destruction Authorization
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Detailed auditable chain of custody for file box access and movement
MANAGEMENT
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Pickup & Delivery Services
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Online Database Management
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Convenient 24-hour online client portal access from any location to manage inventory and make service requests
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Satisfy compliance requirements for off-site document storage
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Document & data destruction services performed at facility
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International receiving & shipping services available
CONVENIENCE
Only pay for:
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Space each box occupies
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Services utilized
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Free up costly office space for revenue-generating operations
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Avoid paying for unused or under utilized warehouse space
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Save valuable time on administration and warehouse management
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Easily access critical files through online database from any location at any time
COST-EFFICIENT
File Box Storage Management
File-Safe is proud to partner with
O'Neil Software for our database management solutions.
O'Neil has been committed to leading the record storage and management industry for over 40 years. They have an enviable track record of installations in over 1000 record centers, operating in more than 100 countries, from start-ups to multi-nationals.
Data Device Storage
On-Site Destruction Services
Keeping documents beyond their legal retention period can create a liability and raise compliance questions in a company.
File-Safe's client database tracks destruction dates and allows clients to smoothly manage legal retention requirements and arrange destruction when the time comes.
All destruction is done on-site at the File-Safe warehouse by sister company Cay-Shred, ensuring seamless, secure, confidential destruction.
Liquidation Management
File-Safe and sister company, Cay-Shred, offer a one stop "end-of-life" document management solution.
Working with clients we are able to ensure documents can be securely stored for the necessary retention periods and then securely destroyed once the legal retention period expires.
Clients can lock in current storage and destruction rates and prepay for the entire period, including destruction, allowing for related accounts to be accurately reconciled
in a timely manner.
for more information and a customized quote.
Liquidation Management:
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One amount pre-paid for handling fees, storage & destruction.
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Storage & destruction rates locked in.
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Database access for duration of storage.
